Item code: 56016
1. Name of Item
Permit Application for Outgoing Artifact Exhibitions
2. Legal Basis
Article 62 of the Law of the People’s Republic of China on Protection of Cultural Relics: “Cultural relics to be taken out of the country for exhibition shall be subject to approval by the administrative department for cultural relics under the State Council; and if the number of Grade One cultural relics exceeds the quota fixed by the State Council, the matter shall be subject to approval by the State Council. The only existing or fragile relics among the Grade One cultural relics are prohibited from being taken out of the country for exhibition. Cultural relics to be taken out of the country for exhibition shall be examined, verified and registered by the examination and verification authority for entry and exit of cultural relics. The Customs shall let them leave the country on the strength of the approval document issued by the administrative department for cultural relics under the State Council or by the State Council. The entry of the cultural relics into the country that have been taken out for exhibition shall be examined, verified and inspected by the original examination and verification authority for the entry and exit of cultural relics.”
Article 48 of the Regulations for the Implementation of the Law of the People’s Republic of China on Protection of Cultural Relics: “Where cultural relics are to be taken out of the country for exhibition, the unit organizing the exhibition shall, six months before the exhibition, submit an application therefore to the competent cultural relics administrative department of the State Council. The competent cultural relics administrative department of the State Council shall make a decision of approval or disapproval within 30 working days from the date of receipt of the application, and shall issue a document of approval when making a decision of approval, or notify the party concerned in writing and give the reasons therefore when making a decision of disapproval. It shall be reported to the State Council for approval if there are more than 120 pieces/sets of grade-one cultural relics to be exhibited or the number of grade-one cultural relics to be exhibited takes up 20 percent of the total exhibits.”
3. Applicant Entities and Accepting Authority
Applicant entities: entities that organize outgoing artifact exhibitions
Accepting authority: National Cultural Heritage Administration
4. Decision-making Authority
National Cultural Heritage Administration
5. Type of Examination
Examination carried out before granting approval
6. Quantitative Restriction
No.
7. Scope of Application
Outgoing artifact exhibitions
8. Eligibility for Application and Required Application Documents
1) Eligibility for application
a. The applicant shall present necessary and sufficient conditions to justify the outgoing artifact exhibition it will organize.
b. All organizers involving the exhibition should be qualified with basic conditions and good credit records as required.
2) Required application documents
a. Application for organizing the outgoing artifact exhibition
b. Exhibition plan
c. Draft exhibition agreement
d. Registration form
e. Application form of exhibits
f. Exhibit catalogue and estimates
g. Assessment of the state of artifacts from museum collection
h. Report of exhibition venue inspection (for museums that organize such exhibitions for the first time or have not organized such exhibitions for three years)
i. Invitation for organizing the outgoing artifact exhibition
j. Description of partner organizers and their credit certificate
k. Report of standard facilities
l. Catalogue of all the exhibits
m. Certificate verifying authenticity of collections and their legal sources
n. Electronic documents
9. Prohibitive Requirements
No.
10. Basic Application Procedures
1) The exhibition organizer submits application documents to the National Cultural Heritage Administration;
2) The application documents are accepted;
3) The application documents are examined (NCHA commissions the third party or experts to verify whether these documents meet “Eligibility for Application and Required Application Documents”);
4) NCHA makes a decision to permit or not permit the exhibition.
11. Time Period for Processing the Application
30 working days (commissioned assessment and expert evaluation not included).
12. Charging Basis
No fees are charged.
13. Examination Result and Delivery Method
Granting permission by decision and delivering the result by mailing.
14. Enquiry of Handling Progress and Result
Department of Museums and Private Collections of the National Cultural Heritage Administration
Tel: 010-5679 2015
15. Supervision and Complaint
General Office of the National Cultural Heritage Administration
Tel: 010-5679 2211
16. Working Hours, Contact Persons, Service Phone Number, Places, and Subway and Bus Lines
Working hours: 08:30-11:30 am, 13:30-17:00 pm
Department of Museums and Private Collections of the National Cultural Heritage Administration
Tel: 010-5679 2015
Address: 83, Beiheyan Street, Dongcheng District, Beijing 100009
Subway line: 1,200 meters south of Nanluoguxiang Station of Subway Line 6
Bus lines: 100 meters north of Shantan Lukou Bei Station of No.11 Bus, No. 60 Bus, No. 112 Bus
17. Model Texts of Some Application Documents
See annexes.
18. Tips to Avoid Common Errors
1) Invitations, standard facility reports and credit certificates provided by foreign partners as part of the application documents should be accompanied by Chinese translation texts.
2) The draft exhibition agreement should be provided to show the recognition of the agreement by both parties.
3) In case that the outgoing artifact exhibition includes exhibits from the foreign side, the foreign side should provide certificates to verify the authenticity of such exhibits and their legal sources.
19. Answers to Common Questions
1) What documents should be provided when an application for organizing an outgoing artifact exhibition is submitted to the National Cultural Heritage Administration?
a. Application for organizing the outgoing artifact exhibition
b. Exhibition plan
c. Draft exhibition agreement
d. Registration form
e. Application form of exhibits
f. Exhibit catalogue and estimates
g. Assessment of the state of artifacts from museum collection
h. Report of exhibition venue inspection (for museums that organize such exhibitions for the first time or have not organized such exhibitions for three years)
i. Invitation for organizing the outgoing artifact exhibition
j. Description of partner organizers and their credit certificate
k. Report of standard facilities
l. Catalogue of all the exhibits
m. Certificate verifying authenticity of collections and their legal sources
n. Electronic documents
2) How far in advance should an application for organizing an outgoing artifact exhibition be submitted to the National Cultural Heritage Administration for examination and approval?
An outgoing artifact exhibition organizer should submit the written application six months before the implementation of the exhibition to the National Cultural Heritage Administration for examination and approval.
20. Application Processing Flowchart
申请单位
Applicant
开始
Starting application
提交申请材料
Submitting application documents
补充完善
Providing additional information
送达不予受理通知书
Delivering the Not-Accepted Notice
结束
Application terminated
送达文件
Delivering the document
结束
Application concluded
材料不全，出具一次性告知书
Issuing the One-Time Notice due to incomplete application
不符合受理条件
Not meeting the acceptance conditions
收发口
Receiving and Sending
接受申请材料
Receiving application documents
申请材料初审
Preliminary examination of application documents
符合受理条件
Acceptance conditions satisfied
出具受理通知书
Issuing the Acceptance Notice
分发申请材料
Distributing application documents
经办人
Responsible Officer
正式受理
Official acceptance
审核申请资料
Examining and verifying application documents
提出审查意见
Offering comments
作出许可或不予许可的决定
Making a decision of approval or disapproval
印发文件
Issuing and publishing the decision document
归档
Archiving
结束
Completed
评估机构
Evaluation Agency
评审
Evaluation
局内审核
Verification within NCHA
